BOARD OF TRUSTEES
Laddie H. Lollar Scholarship
Minutes, November 11, 1995
The second annual meeting of the Board of Trustees of the Laddie H. Lollar Scholarship Fund, Phi Delta Sigma Fraternity was called to order by Chairperson, R.B. Mays in the Conference Room of the DFAB on Saturday, November 11, 1995 at 7:40 a.m.
Those present at the meeting were Adam Davis, Michael Leslie, Laddie Lollar, R.B. Mays, and Bobby Rutledge. A letter from John Gam was received and he was excused.
R.B. Mays was elected as chairman by acclamation to succeed himself. Michael Leslie was elected secretary to succeed himself.
The trustees welcome the input of the fraternity in the work of this board. The Board amended and approved the constitutional amendment proposed at the last meeting which will provide for the treasurer and advisor to serve on this Board:
Article II
The advisor and treasurer of Phi Delta Sigma Fraternity shall serve as non-voting liaisons to the Board of Trustees of the Laddie H. Lollar Scholarship.
A complete and current financial report from the Board of Finance was not available. The secretary will receive and distribute it later to the trustees. As of August 31, the college business office reported $9,729.17 in the scholarship fund. The business office found gifts totaling about $1,390 which they had neglected to send to the Board of Finance for the scholarship. They corrected the mistake and added $50 for lost interest. This will bring the total to slightly over $11,000. By the end of the 1994 year, the fund was up to about $8,500 and had earned about $405.62 in capital gains and $422.17 in interest that year. The scholarship is in a fund whose earnings fluctuate depending upon stocks.
We discussed the process for awarding the scholarship money. The Board of Finance will write a check to the fraternity and the fraternity will write a check to the selected recipient. This prevents a conflict with the college financial aid package process.
A scholarship recipient has not yet been selected for this academic year. Past scholarship recipients are:
 |
89 - 90 Ronald Brent Mays
| 90 - 91 Johnny Austin
| 91 - 92 Adam Davis
| 92 - 93 Brad McTigue
| 93 - 94 Brian Wallace & Michael Leslie (honorary)
| 94 - 95 Tony Kirby |
For the past two years (1993-94 & 1994-95), Phi Delta Sigma has received the "Fraternity with the Highest GPA Award." The fraternity is commended for their work.
We discussed who determines the amount of the scholarship. The fraternity has been and will continue to decide the scholarship amount.
We recommend that the brotherhood consider purchasing a plaque which lists all scholarship recipients. It could be kept in the advisor's office and displayed at activities.
We discussed the process for giving to the fund. Gifts can be given in honor or memory of a particular person. Givers must specify that the amount is "For the Laddie H. Lollar Scholarship Fund." Some persons may choose to give directly to the fraternity. In that case make the check to "Phi Delta Sigma Fraternity" and note "For Scholarship Fund." The fraternity will forward all gifts to the Board of Finance.
We discussed the need to update the mailing list. Recent members need to be added and ministers' addresses checked. It was noted that the current college fund drive includes scholarship support. We discussed promoting giving to the fund by word-of-mouth and maybe an informal letter.
We felt having another fraternity newsletter would help promote the scholarship. We suggest this newsletter include a list of the scholarship recipients, members of the Board of Trustees, and a note that persons can give to the fraternity fund as part of the college's fund raising campaign. Michael Leslie will assist the fraternity as needed.
We discussed the possibility of increasing the membership of the Board of Trustees to seven. This would increase the chances of promoting the scholarship and help include members from other decades. A constitutional amendment was proposed as follows:
Article II
All trustees shall be alumni members of Phi Delta Sigma Fraternity. Three of the trustees shall have received the scholarship and held either the office of treasurer or president. The remaining four trustees shall have two members representing former officers and two members representing former non-officers of the fraternity.
There shall be seven trustees whose terms of office shall be staggered terms of three (3) years each.
The meeting was adjourned at 9:00 a.m. Bob Rutledge closed the meeting with prayer.
Michael A. Leslie, Secretary